By R.V. Baugus

Venue Professional magazine will publish in a digital format only through the end of IAVM’s fiscal year of March 31, 2021. The decision comes as the Association — like most of its members — faces challenges in producing events, a key component in IAVM revenues. A decision will be made at that time as to when the magazine can resume publishing in print.

The magazine has published digitally for years as a companion to the print magazine. Several new columns have been added to the magazine since the July/August issue, in addition to the name change from Facility Manager to Venue Professional.

The publication remains dedicated to providing IAVM members the news, information, and entertainment they want to help guide them professionally and even personally.

Please know that the goal is to resume printing the magazine as soon as fiscally possible. Print is quite costly and as not only stewards of your membership dues but in an effort to help maintain a staff to be able to meet your needs, the decision is sensible and logical during these difficult and challenging time of COVID-19 and as our industry tries to move towards reopening.

We will continue to remain in communication with you should there be further developments to announced regarding Venue Professional and its publishing situation. In the meantime, please know we will NOT sacrifice any of the coverage of the people and news in our fantastic industry.

After several months of closely following key indicators including travel trends and consumer sentiment, the Let’s Go There campaign officially launches on Tuesday, September 8, when the collective travel industry will encourage Americans to do what is safe and productive: make plans to travel.

IAVM members are also encouraged to use your collective voices by using available toolkit resources from the U.S. Travel Association that can be accessed here.

By R.V. Baugus

On September 1, venues were awash in red to symbolically unite and raise public and media awareness in support of the live events sector that has suffered so greatly during the COVID-19 pandemic shutdown. Under #WeMakeEvents, a coalition of trade bodies, business, unions, and live events workers, venues, and even homes and cities took on a distinct red to raise awareness for many of the following daunting numbers:

Live events employ over 12 million people.
Live events contributes over $1 trillion annually to the US economy.
95% of live events have been cancelled due to COVID-19.
96% of companies have cut staff and/or wages.
77% of people in the live events industry have lost 100% of their income, including 97% of 1099 workers.

IAVM is a supporter of the initiative, and many member venues splashed on red on September 1.

In all, more than 5,000 buildings across North America were illuminated in red, or the “red alert” code for survival as well as extending Federal Pandemic Unemployment Assistance (PUA).

From the top: Los Angeles Memorial Coliseum, ExtraMile Arena Bridgestone Arena, London’s Royal Albert Hall, Thomas & Mack Center

The Illinois Quad City Civic Center Authority dba The TaxSlayer Center has qualified for eligibility to receive up to $484,622 through the Local Coronavirus Urgent Remediation Emergency (CURE) Support Program. The local CURE program is funded from financial assistance the State of Illinois received through the U.S. Department of the Treasury’s Coronavirus Relief Fund.

Up to this point the TaxSlayer Center along with numerous other authorities/venues throughout the country had been excluded from any COVID-19 related government assistance because they are independently owned by a quasi-governmental entity. Many lawmakers mistakenly assume these types of buildings are owned by a City or a State and included in local or state budgets within those entities but that is not the case.

“We have been working diligently along with IAVM and local officials to gain the support of our congressional representatives to be included in relief bills”, said Scott Mullen, CVE, TaxSlayer Center Executive Director. “We happened to come across the local CURE program thanks to a tip from one of our Board Members who noticed Navy Pier and some Chicago museums were qualifying for relief and we got our application in to the IL Department of Commerce and Economic Opportunity immediately just one day before the application window closed.

“You have to actively search for any and all available funding options because they move fast and nobody is going to go out of their way to call you up and hand you this money.”

The TaxSlayer Center will be using these reimbursement funds to underwrite some of the COVID-19 related projects they are undertaking in the coming months during the shutdown. The venue is spending approximately $1.4 Million on projects that will make it a safer place for customers once it re-opens. Among the upgrades will be a retrofit to automatic flush valves and faucets in all public restrooms, bacteria killing UV lights will be installed to disinfect escalator handrails, WIFI upgrades to support mobile concession ordering platforms for contactless payment, installation of hand sanitizing dispensers throughout the facility, the purchase of electrostatic sprayers to disinfect seats and armrests, along with new PPE inventory and several other COVID-19 remediation measures.

The deadline for project completing and submittal for reimbursement is December 30, 2020. “Our goal is to have all projects completed by mid November”, Mullen said. “When the time comes to re-open for events, we want to make sure that our guests and employees have the safest possible environment and feel comfortable coming back to the building.”

(Editor’s Note: The following is a Q&A with Jeff Johnson, Executive Director of the Minneapolis Convention Center [MCC]. Like other convention centers around the country, his addresses the issues of opening back up to new standards as a result of COVID-19.)

By Kathy McCarthy​

What new policies and procedures has the MCC implemented to reassure visitors of a safe and healthy experience MCC Plaza Redesign in the COVID era?

The MCC has always been known for its professional staff that provide great service and implements industry leading policies and procedures. Our cleaning practices have been a hallmark of our success and something that clients and attendees historically rate as a competitive advantage for the MCC. We are taking our cleaning to a higher level and have implemented more sanitation components to our cleaning. Our information can be found on our website for specifics.

We also created our operational plan to comply with the Stay Safe MN Plan. The details can be found here. Our staff has redrawn room sets based on physical distancing guidelines for all of our spaces, and we have redesigned how attendees interact with our building through signage and crowd management resources. As part of our plan, each client must work with MCC staff to create an approved COVID-19 plan. This plan will be implemented in conjunction with our overall plan and gives us the flexibility to serve each event’s individual needs. Health screenings, the mask mandate, and controlled entrances are the headlines, but many other plans address how we will work to keep everyone safe.

During this unplanned slowdown, you’ve completed some major projects that will make a big splash once the MCC reopens. Can you tell us about them?

Our most stunning project to the outside world is our renovation of the MCC Plaza which sits just across the street from our facility. This new outdoor space will be more welcoming, more event ready and more sustainably appropriate for our campus. New lighting will help keep the space bright and inviting. Seating will be placed closer to our main entrance and consist of more movable, social pieces that help our guests continue their networking and relationship building outside of our walls. It will also serve as a better event space with increased electrical distribution and improved flat space for catering, production and socialization. The space will also be more sustainable with a new pollinator meadow with wildflowers, and all of our new plantings will be irrigated from rain water collected from our roof.

Our most visible inside project is the new terrazzo floor that now spans the entire first level. The new floor has a more modern design that complements the many updates that have been made to our facility and it will be more durable. Within the terrazzo are inlayed images of activities that residents of Minneapolis enjoy in our great city. Sailing, fishing, snow shoeing, cross country skiing, plus other activities give our floor some Minneapolis personality while also acting as wayfinding markers for our large venue.

Over the last several years, the convention center has made a huge commitment to reducing our energy usage, and 100% of our electricity usage is offset by renewable resources either through our larger solar array or through a wind energy program with Xcel Energy. The MCC has also reduced its electrical consumption by 15% through conservation techniques like installing LED lighting. This year we were able replace all lighting in our 87 meeting rooms with LED lights. This saves energy and will provide more consistent, dimmable lighting in the space at a more appealing color temperature.

What are some of the trends in meeting preparedness that you have discussed with some of your peers in convention center world?

Obviously, one trend that all meetings and convention centers are dealing with is safety. Not only is this safety from the pandemic, but it is also travel safety during a time of civil unrest across the country. Meet Minneapolis and the convention center have been very proactive in discussing these issues with our clients and providing answers to their public safety questions on the Meet Minneapolis website.

Technology is rushing into our marketplace, and it is difficult to know what technology is a good investment and which is not a long-lasting solution. Security and screening technology along with cleaning technology are the most talked about areas, but other technologies that help with virtual registration, timed ticketing and queuing may be just as important. How we use our building – especially our public lobbies – will be a challenge going forward that may need technology to solve it.

The single most talked about trend is the challenge for all convention centers with a complete collapse of our funding models. Most convention centers are funded through a combination of operating revenues and hospitality-based use taxes. As events cancel, operating revenue dissolves. As travel and activity evaporates, the taxing mechanism fails to provide the needed funds to pay for the infrastructure a large facility like a convention center needs. The MCC has been in a really strong financial position for decades which has helped us weather the storm in 2020. Most convention centers do not have the same situation. If this double whammy of revenue shortfalls persists through 2021, even the strongest convention centers will face serious financial challenges especially related to debt payments. Many in our industry are worried and looking to state and federal agencies for help.

You have often referred to the MCC as a relationship building. What ways can the MCC be a catalyst for bringing our community and nation back together for meetings and events?

There is no better time for human beings to take the time to listen and learn about each other’s lives and challenges. The pandemic has forced us into solitude while confining us to our small familial/friend groups that tend to be homogenous. It is only when we step outside what is comfortable, to learn about others, that our minds and actions can grow and change. There are some really tough challenges and discussions ahead. These discussions don’t work well over a video call. The true emotion and feeling that you get from the presence of another human being brings understanding of their situation and allows you to show your own humanity. I believe that human beings need to be together for art, sports, music, entertainment, work, learning, and growth. Once it is safe again, I hope the MCC can be a gathering place for understanding as we strive to help foster change in our country. Relationships that we build with our guests and clients as service professionals will bring confidence to those that are ready to return to in-person meetings. It is critical that our building helps build those broader relationships in our country and community.

What does the future hold for the MCC in the next 8-12 month?

I wish that I knew the answer. So much changes each day, and we seem to be fighting a battle with the unknown. We continue to plan for hosting large events. Realistically, it will be a slow return towards something closer to normal. Many of our events have moved to a future date so the near term is not positive, but next year could see decent event activity. The economy and the confidence of attendees to return to in-person meetings will really depend on so many factors, leading with a viable vaccine. Fortunately, we still have great demand for the future and groups wanting to continue to host their events at the Minneapolis Convention Center. The road to that future may take a while, but I feel strongly that Minneapolis is a great hospitality city that will only become a better destination for meetings.

Kathy McCarthy​ is Director of Public Relations and Communications Meet Minneapolis, Convention & Visitors Association.